Office Assistant

Office Assistant

Office Assistant (Job Number 0010)

Description

At YDHILLC, your safety is our number one priority.  We acknowledge the value that each skilled craft person brings to the work site. As our employee, you will have the prospect to work on multiple and different types of project with a Company that is the winner of Best Home Advisor and a one stop Handyman and general home remodelling contractor.   Be part of our outstanding employee that is driven by optimum and qualitative services.

We are seeking experienced Office Assistant for clerical and other duties.

To apply for this position click here.

Position Summary:

Under the direct supervision of the Director or assigned Supervisor interact with customers, visitors, manage filing system, sorting mails, schedule appointments and manage social media platforms.

Essential Duties and Responsibilities:

The duties and responsibilities listed here represent the minimum requirements for this position. It is expected that employees will seek out opportunities to contribute to the overall growth of the company beyond the items listed below.

  1. Interact with clients and visitors as needed and tend to clients and visitors who visit the office.
  2. Receive incoming calls and other communications from clients, prospective clients etc and disseminate the information to the recipient.
  3. Manage filing system.
  4. Sorts and dispenses incoming mails to the respective departments/recipients.
  5. Write or type meeting notes, correspondence and other forms of information.
  6. Photocopies, scans, and files appropriate documents.
  7. Schedule physical meetings by reserving the meeting room and getting refreshments (if needed) or arranges appointments and schedule virtual meetings and sending meeting invites to the Attendees.
  8. Assist in organizing and maintaining office common areas.
  9. Go for errands and assist with other office clerical duties such as mailing, filing and correspondence, sorting and sending mails etc.
  1. Signs for delivered packages and distributes them to the appropriate recipient.
  2. Interacts with employees and management when necessary.
  3. Assists in setting up new client accounts.
  1. Maintain office equipment and ensure they are in good condition.
  2. Keep an inventory of office supplies and order new supplies as needed.
  3. Answer customer inquiries or direct customers questions appropriate department.
  4. Confirm customer’s orders upon consultation with the appropriate department.
  5. To keep up with the CEO, Directors, Sales Staff, Business Office and overall YDHILLC calendar.
  6. To organize email campaigns, manage social media platforms and other marketing tools.
  7. Answer calls and schedule appointments to sales calendar accordingly.

Requirements

  • Proven work experience as an office assistant
  • Highly motivated and target driven with a proven track record in excellence
  • Excellent interpersonal skills
  • Prioritizing, time management and organizational skills.

     Skills and Qualifications:

  • Previous Experience as an office assistant ( Preferred)
  • Positive attitude and desire to continuously improve skills
  • Ability to multi-task
  • Shows initiative and ask questions as needed
  • Excellent Typing Skills
  • Strong Problem Solving Skills
  • Excellent Organizational Skills
  • Able to follow directions to ensure completion of daily tasks
  • Self-Driven
  • Excellent Customer Care Skills
  • Exceptional Communication Skills
  • Ability to Maintain a Strict Level of Confidence
  • Proficiency in Microsoft Office Programs
  • Attention to Detail
  • Professional Appearance
  • Highly Motivated and ability to prioritize efficiently
  • Ability to work alone or as part of a Team
  • Enthusiastic and Reliable
  • Knowledge of Basic Office Management Procedures
  • Social media skills
  • Inventory control.

Reports To: Director or designated Supervisor

Company: Your Dream Home Improvements LLC

Job Posting: May 14, 2021

Closing Date: Ongoing

Primary Location: United States-North Carolina.

Comments are closed.

WordPress Video Lightbox